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Enabling Business Communication at scale, uniquely engaging one customer at a time.Enabling Business Communication at scale
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“Thank you Bidvest team for your great service throughout 2024.”
- MTN
“Working with the Bidvest team is a real pleasure. We've thoroughly enjoyed partnering with a local provider for our business' WhatsApp profile - invoicing is simple and our templates are loaded and approved speedily. Prepaid24 would highly recommend Bidvest. Such a seamless process from setup to production!”
- Prepaid24
“We're incredibly grateful to the Bidvest Data Team who go above and beyond to support us with vital customer communication. Their commitment and innovation has kept us at the forefront of electronic customer engagement.”
- Sanlam Retail Mass
“Dear Bidvest team, Just wanted to take the time to say a very special thank you to TEAM BIDVEST. Everyone at OUP thanks all the people involved over the last few weeks and trust me, everyone in our organization now knows how much we can depend on Bidvest and we're all truly grateful for your efforts. Your responsiveness to our changing needs and requests is truly appreciated”
- Oxford
Explore the essentials of email body text archiving for South African businesses. Understand compliance requirements, benefits, and best practices for effective email management and data retrieval.
In today's digital world, emails remain pivotal for business communication. However, with the volume of emails increasing, particularly in corporate environments, businesses face the challenge of managing, archiving, and retrieving email content efficiently. This post explores email body text archiving, highlighting its importance, best practices, and its role in compliance, especially under regulations like POPIA.
Email archiving is a systematic approach to capturing and storing emails and their associated metadata for long-term retention and easy retrieval. Unlike mere storage, archiving involves maintaining the integrity and accessibility of email bodies and attachments in a way that complies with legal requirements while also providing business continuity.
Implementing an efficient email archiving solution involves several key components:
The archiving system captures incoming and outgoing emails, then indexes them by essential parameters such as sender, date, subject, and keywords within the body text. This allows for quick search capabilities.
Archived emails can be stored on-site, on the cloud, or through hybrid solutions. Each option offers different benefits regarding costs, access speed, and security.
Robust search tools enable users to retrieve archived emails efficiently. Features like full-text search and advanced filtering ensure that relevant communications can be located with minimal effort.
To maximize the benefits of email archiving, organizations should consider the following best practices:
The Protection of Personal Information Act (POPIA) necessitates that businesses handle personal data, including email communications, responsibly. Companies must ensure that their archiving strategies protect sensitive information and incorporate safeguards like:
Email body text archiving is a critical component for modern enterprises operating in South Africa's dynamic regulatory landscape. By effectively archiving emails, businesses not only ensure compliance with laws like POPIA but also optimize their operational efficiency and safeguard critical communications. Implementing best practices and utilizing robust email archiving solutions will significantly benefit medium to large enterprises looking to streamline their data management efforts.
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“Thank you Bidvest team for your great service throughout 2024.”
- MTN
“Working with the Bidvest team is a real pleasure. We've thoroughly enjoyed partnering with a local provider for our business' WhatsApp profile - invoicing is simple and our templates are loaded and approved speedily. Prepaid24 would highly recommend Bidvest. Such a seamless process from setup to production!”
- Prepaid24
“We're incredibly grateful to the Bidvest Data Team who go above and beyond to support us with vital customer communication. Their commitment and innovation has kept us at the forefront of electronic customer engagement.”
- Sanlam Retail Mass
“Dear Bidvest team, Just wanted to take the time to say a very special thank you to TEAM BIDVEST. Everyone at OUP thanks all the people involved over the last few weeks and trust me, everyone in our organization now knows how much we can depend on Bidvest and we're all truly grateful for your efforts. Your responsiveness to our changing needs and requests is truly appreciated”
- Oxford
Discover our comprehensive solution features designed to transform your business communication experience
We implement your designs, images and artwork for optimal delivery. We measure and manage spam ratings, and we monitor and manage blacklisting and reputation of sending domains.
PDF documents, HTML content, videos and animations can be hosted on our Zero Rated Data domains. Reverse billing of data on these domains ensure access for end users to content at no cost. Bidvest Data offers this service on all South African and Namibian mobile networks.
Bidvest Data offers custom-built, screen adaptive, HTML environments, enabling features like animation, rotating GIFs, and interactive buttons in the email body and built into the unique microsite.
Our service includes automated large file batch sending through sFTP data transfer. The data can selectively drive template messaging. Near real-time email sending is facilitated through our API, using templates or dynamic text.
Where another channel in our omnichannel platform is unsuccessful in delivering a message, we can automatically fail over to email. Priority and fail over channels are configurable.
Bidvest Data provides near-real-time and periodic aggregate batched reporting on consumer engagement, including link tracking, email delivery status, and customized reports on microsite access.
Get answers to common questions about EMAIL